Essential Considerations Before Printing Carbonless Forms
Businesses have been producing and storing documents electronically for quite a while now. However, that has not stopped companies from storing documents in their physical form. A type of business document that has made duplication of original handwritten documents easier is carbonless form. Unlike forms that use a carbon paper to make duplicates, carbonless forms foster efficiency and productivity in the workplace. However, you must consider a few factors before approaching a printer to design and print for you a carbonless book. Read on.
Number of Parts
Different businesses need carbonless forms for various purposes. Some firms need the forms to produce receipt duplicates, especially small businesses. On the other hand, some companies need more than two copies for each concerned department. Therefore, when approaching a printer for carbonless forms, know precisely what you need the forms for. For example, printing a 4-part carbonless form for receipts would be a waste of your resources. Similarly, a 2-part carbonless form cannot be used for procurement purposes since it will significantly slow down documentation. Matching your operations with documentation needs should be your sole guide to printing the right carbonless form.
The first thing that comes to mind when people talk about carbonless forms is white and black paper. However, this is not entirely true because carbonless forms are available in a variety of colours. Notably, businesses can choose whichever colour they want for their forms. It is particularly useful for big establishments where different departments need carbonless forms.
For instance, colour-coding carbonless forms for various departments go a long way in streamlining the management of stationery. Yellow carbonless books can be designated to the accounting department and blue forms for the procurement department. It makes it easy to track misplaced carbonless forms, consequently preventing loss of copies. Additionally, the different pages on carbonless forms can also be colour-coded. For instance, an original document might be printed in a white paper and the duplicate on pink paper. This way, it is easy to know where each copy should be filled for reference purposes.
If you have ever written on carbonless forms, you know that the writings will transfer to all copies below the original document. It usually happens if nothing is protecting subsequent pages, thereby affecting a form's functionality. While you can insert cardboard under the forms, you will not have the luxury when working offsite. For this reason, it is better to ask a printing provider to include a cover for the carbonless book. The cover will easily wrap around a book and allow you to slide it under the forms. It ensures that writings only transfer to the required duplicates or triplicates.
For more information, reach out to a company like Labelpress Printing Services Pty Ltd.